Quorum Software

NAPE Summit 2023 Sweepstakes

Official Rules

    1. General Information: The Quorum Software NAPE Summit 2023 Sweepstakes (the “Sweepstakes”), sponsored by Quorum Business Solutions (U.S.A.), Inc. (“Sponsor”), begins at 12:01 a.m. Central Standard Time on February 1, 2023 and ends at 11:59 p.m. Central Standard Time on February 3, 2023 (the “Promotion Period”). No purchase is necessary to enter or win, and purchase does not improve odds of winning. The Sweepstakes is void wherever prohibited by law, or where the Sweepstakes does not comply with applicable registration or filing requirements of any state or local jurisdiction. By entering the Sweepstakes, you agree to these Official Rules, which are a contract, so read them carefully before entering. This contract includes limitations of your rights and remedies.

    2. How to Enter: There are two (2) ways to enter for a chance to win a prize in the Sweepstakes.
      1. To enter in person: During the Promotion Period, visit Sponsor’s booth at the 2023 NAPE Summit located at the George R. Brown Convention Center, 1001 Avenida De Las Americas, Houston, TX 77010 (the “Summit”) and (i) allow Sponsor or an authorized Sponsor representative to scan your Summit attendee badge or (ii) provide to Sponsor or an authorized Sponsor representative a business card listing your full name and phone number. Additional instructions for entering the Sweepstakes via the entry method described in this paragraph may be posted at Sponsor’s Summit booth, and you must follow all such instructions—in addition to the instructions set forth in this paragraph—to enter the Sweepstakes using such entry method. Limit of one (1) Sweepstakes entry during the Promotion Period via the entry method described in this paragraph.
      2. To enter via e-mail: E-mail your full name and phone number to events@quorumsoftware.com and include “NAPE Summit 2023 Sweepstakes” in the subject line of your e-mail. E-mail entries must be received during the Promotion Period. The person whose information is set forth in an e-mail entry submitted in accordance with this subsection will be deemed the entrant and will receive one (1) entry into the Sweepstakes, subject to the eligibility restrictions below. Limit one (1) entry per e-mail received. In the event of any dispute as to the identity of an entrant, the authorized account holder of the e-mail address used to submit the e-mail entry will be deemed the entrant. The “authorized account holder” is the natural person assigned such e-mail address by an Internet access provider, online service provider or other organization (e.g., business or educational institution) responsible for assigning e-mail addresses for the domain associated with such e-mail address.

    3. Eligibility: The Sweepstakes is open only to legal residents of the 50 United States and the District of Columbia (excluding residents of Rhode Island) who are 18 years or older (19 years or older in AL and NE; 21 years or older in MS) at the time of entry, subject to all applicable federal, state and local laws and regulations. The Sweepstakes is not open to (a) any employees of Sponsor, the prize provider(s) or any of the respective parent companies, subsidiaries, affiliates, or advertising or promotion agencies of any of the foregoing (such entities, collectively, the “Promotion Parties”), or (b) any such employee’s immediate family members (e.g., spouse, parent, step-parent, sibling, step-sibling, half-sibling, child, and step-child) or any person living in the same household as such individuals. Any false or deceptive entries or acts by you will render all entries by you ineligible. Any use of robotic, automatic, programmed or similar methods of entry by you will render all entries by you ineligible. Partial and incomplete entries may be disqualified. Neither you nor your entry (or any materials (including photos) that you submit with any entry) may (i) violate, misappropriate or infringe any intellectual property, publicity, contractual, privacy or other right of any third party or any applicable regulation, guideline or community standard, (ii) contain material that is offensive, defamatory, threatening, abusive, vulgar, sexist, discriminatory or otherwise inappropriate, or (iii) promote or incite violent, dangerous or antisocial behavior.

    4. Winner Selection and Notification: Upon submission, entries become the sole property of Sponsor, and no entry will be acknowledged or returned. Sponsor may disqualify any entry that is incomplete or that does not comply with these Official Rules. The winner(s) will be selected in a random drawing from among all eligible entries received. The random drawing will be conducted on or about Friday, February 3, 2023. Odds of winning depend on the number of eligible entries received. Each winner will be notified (the “Winner Notification”) by phone, email or other means within approximately 7 days after the drawing, using contact information provided at the time of entry. If, for any reason, more than one bonafide winner come forward seeking to claim a prize, Sponsor reserves the right to award only the number of prizes stated in these Official Rules via a random drawing from among all persons with bonafide claims for the prize, and inclusion in such selection process shall be your sole and exclusive remedy under such circumstances. Each winner will be required to (a) respond to the Winner Notification (as directed in the Winner Notification) within three (3) days after its transmission and (b) complete, sign, have notarized and postmark an Affidavit of Eligibility and Liability and Publicity Release (where not prohibited by law and if requested by Sponsor) within five (5) business days of its delivery to the winner. If a potential winner cannot be contacted, fails to respond to Sponsor’s notification and/or execute and return any requested documentation within the required time, is found to be ineligible or is non-compliant with these Official Rules for any reason, then the potential winner forfeits the prize. In the event that a potential winner is disqualified or forfeits a prize for any reason, Sponsor may, in its sole discretion, award the applicable prize to an alternate winner by random drawing from among all remaining eligible entries. All prizes will be awarded provided that a sufficient number of eligible entries are received.

    5. Description of Prize(s) and Approximate Retail Value (“ARV”): One (1) winner will be awarded a Two Thousand Dollar ($2,000) United Vacations® gift card (Total ARV: $2,000).

    6. General Prize Terms: The ARV of the prize(s) is based on information available to Sponsor. None of the Promotion Parties is responsible for, and a winner will not receive the difference (if any) between, the actual value of the prize(s) at the time of the award and the stated ARV in these Official Rules. Prizes are subject to availability and Sponsor reserves the right to substitute a prize of equal or greater value in Sponsor’s sole discretion (which prize shall be subject to these Official Rules). Prize details not specified herein will be determined by Sponsor in Sponsor’s sole discretion. Prizes are nonrefundable, not redeemable for cash, and not transferable, and no cash alternative is available. The prize is limited to that specified in the section titled “Description of Prize(s) and Approximate Retail Value (‘ARV’)” above, and all other expenses not specifically mentioned herein (including but not limited to travel to and from the departure airport and other ground transfers, personal expenses, excursions, tours, attractions, incidental expenses, room service, parking fees, laundry service, food and drink, merchandise, souvenirs, telephone calls, tips, gratuities, service charges, fees and taxes) are not included in the prize and are solely the winner’s responsibility. Gift cards and gift certificates, including but not limited to any that may be awarded by Sponsor in the event of a substitute prize, are subject to the terms and conditions specified thereon or otherwise specified by the issuer thereof, including without limitation the United Vacations Gift Card Terms and Conditions (https://res.vacations.united.com/booking/giftcertificates/default.aspx#terms). If the winner is unable to, or elects not to, use any part of a prize, the winner will forfeit that part of the prize and no substitute prize element or other compensation will be awarded. Any and all taxes on a prize are the sole responsibility of such prize winner. The value of any prize awarded to a winner may be reported for tax purposes as required by law, and such winner must provide any additional information requested by Sponsor so that Sponsor can comply with applicable tax reporting obligations. By participating in the Sweepstakes, you waive the right to assert any and all claims arising from or related to costs of verification or redemption of or travel to claim a prize and any liability or publicity that might arise from claiming or seeking to claim a prize. Additional restrictions may apply.

    7. Disclaimer: None of the Promotion Parties is responsible or liable for: (a) lost, late, damaged, destroyed, delayed, stolen, misdirected, incomplete or illegible entries; (b) entries not received during the Promotion Period for any reason; or (c) other errors of any kind. Prizes are awarded “as is, where is,” without warranty of any kind, express or implied, including without limitation any warranty of merchantability or suitability for a particular purpose. None of the Promotion Parties is responsible or liable for any typographical or other printing errors in the offer or administration of the Sweepstakes, including, but not limited to, errors in the printing or posting of the offer or these Official Rules, the selection or announcement of the winner or the distribution of any prize. In the event that any virus, bug, tampering, fraud, technical failure, unauthorized human intervention, act of God, act or regulation of any governmental or supra-national authority, war, national emergency, accident, fire, riot, strike, lock-out, industrial dispute, act of terrorism or any other matter beyond Sponsor’s reasonable control (each, an “Uncontrollable Event”) prevents, corrupts or impairs the administration, security, fairness or proper play of the Sweepstakes such that it cannot be conducted as originally planned, Sponsor reserves the right to cancel, terminate or suspend the Sweepstakes at any time in its sole discretion, and none of the Promotion Parties shall be responsible or liable in any manner for such Uncontrollable Event or any such cancellation, termination or suspension. In the event an Uncontrollable Event occurs prior to the announced date for winner determination, Sponsor may determine the winner(s) by conducting a random drawing from among all eligible entries received up to such time of cancellation, termination or suspension. In the event an Uncontrollable Event interrupts, interferes with or disrupts the provision of any prize, Sponsor may substitute a prize of equal or greater value in its sole discretion.

    8. Disqualification: Sponsor may disqualify any winner (and cause any applicable prize to be forfeited) due to any of the following: (a) the winner fails to comply with any of the terms, conditions, restrictions or limitations of these Official Rules (as determined by Sponsor in Sponsor’s sole discretion); (b) the winner fails to respond to the Winner Notification or any other notice (in each case as set forth in such notice) within three (3) days after its transmission; (c) the winner fails to complete, sign, have notarized and postmark an Affidavit of Eligibility and Liability and Publicity Release (where the execution of such Affidavit of Eligibility and Liability and Publicity Release is not prohibited by law and is requested by Sponsor) within five (5) business days of its delivery to the winner; or (d) the inability of Sponsor to contact a potential winner or the return of any Winner Notification, notice or prize as undeliverable. In the event of disqualification of a winner or forfeiture of a prize, Sponsor may select an alternate winner in a random drawing in Sponsor’s sole discretion.

    9. Release and Indemnification: BY PARTICIPATING IN THE SWEEPSTAKES, YOU AGREE: (A) TO BE BOUND BY THESE OFFICIAL RULES AND THE DECISIONS OF SPONSOR; AND (B) TO FOREVER AND IRREVOCABLY RELEASE, DEFEND, INDEMNIFY AND HOLD HARMLESS EACH OF THE PROMOTION PARTIES (AND THE DIRECTORS, OFFICERS, EMPLOYEES, AGENTS, SUCCESSORS AND ASSIGNS OF EACH OF THE FOREGOING) FROM AND AGAINST ANY AND ALL LIABILITY FOR CLAIMS, JUDGMENTS, FINES, COSTS, EXPENSES, CAUSES OF ACTION, PERSONAL INJURIES, ILLNESS, LOSS OR DAMAGE, INCLUDING, WITHOUT LIMITATION, DEATH AND PROPERTY DAMAGE, RESULTING FROM, ARISING FROM OR IN CONNECTION WITH (I) THE SWEEPSTAKES, PARTICIPATION (OR THE INABILITY TO PARTICIPATE) IN THE SWEEPSTAKES OR ANY ELEMENT OR ACTIVITY THEREOF, (II) ANY PRIZE, INCLUDING ANY LIABILITY OR DAMAGE RESULTING FROM, ARISING FROM OR IN CONNECTION WITH (1) CANCELLATIONS, DELAYS, DIVERSIONS, LOSS OR SUBSTITUTIONS, OR ANY OTHER ACT OR OMISSION WHATSOEVER, BY ANY CARRIER OR OTHER TRANSPORTATION COMPANY, HOTEL OR OTHER PERSON PROVIDING ANY PRIZE-RELATED SERVICE OR ACCOMMODATION, (2) TRAVEL TO OR FROM OR PARTICIPATION IN ANY PRIZE-RELATED ACTIVITY, (3) ANY LOST, LATE, STOLEN, MISDIRECTED, DAMAGED OR DESTROYED PRIZE, OR (4) THE ACCEPTANCE, POSSESSION, USE OR MISUSE OF ANY PRIZE, ANY DEFECTS IN ANY PRIZE OR ANY INABILITY TO USE ANY PRIZE, OR (III) ANY ERRORS IN THESE OFFICIAL RULES OR ANY MARKETING MATERIAL RELATED TO THE SWEEPSTAKES.

    10. Disputes; Governing Law: Except where prohibited, you agree that any and all disputes, claims and causes of action arising out of or connected with the Sweepstakes or any prize awarded shall be resolved individually, without resort to any form of class action. Any and all disputes that may arise hereunder will be governed in all respects by the laws of the State of New York without regard to the conflicts of laws principles of any jurisdiction. Venue with respect to all such disputes will be had only in the state and federal courts located in Harris County, Texas, without waiver of any right to removal by Sponsor pursuant to 18 U.S.C. §§ 1441, et seq.

    11. Publicity and Intellectual Property: Where permitted by law, by participating in the Sweepstakes, you grant each of the Promotion Parties, and those acting pursuant to the authority of any of the Promotion Parties, the right to print, publish, broadcast and use any and all materials (in whole or in part, or in edited form) you submit in connection with the Sweepstakes, as well as your name, portrait, picture, likeness, voice, statements attributable to you (including comments and postings), city and state of residence and other biographical information, for advertising and promotional purposes throughout the world in any and all media now known or existing at any time in the future, without further approval, notification or compensation.

    12. Privacy: Except as otherwise contemplated in these Official Rules, personal information collected in connection with the Sweepstakes will be used in accordance with Sponsor’s privacy policy (https://www.quorumsoftware.com/privacy-policy/). To “opt out” of the disclosure of any of your personal information by Sponsor, e-mail Sponsor at events@quorumsoftware.com or write to Sponsor at Quorum Business Solutions (U.S.A.), Inc., Attn: Chasity Wilson, 811 Main Street, Suite 2200, Houston, TX 77002, providing your name and address and indicating your request to opt-out.

    13. Conduct: By entering the Sweepstakes and accepting a prize, the winner agrees to behave in accordance with all applicable laws and generally-accepted social practices in connection with participation in any Sweepstakes- or prize-related activity. The winner understands and agrees that Sponsor has the right, in its sole discretion, to disqualify and remove the winner from any activity at any time if the winner’s behavior at any point: (a) is uncooperative or disruptive; (b) annoys, threatens or harasses any other person; (c) may or does cause damage to any person or property or the reputation of Sponsor or any prize provider; or (d) otherwise violates any policy of Sponsor or any prize provider. In the case of any of the foregoing, the winner will forfeit all remaining elements of the prize and still be solely responsible for all taxes and other expenses related to the prize.

    14. List of Winner / Copy of Official Rules: To view the winner (available approximately two months after the date of winner determination) go to https://info.qbsol.com/nape-summit-2023. To obtain a copy of these Official Rules, go to https://quorumsoftware.com/nape-summit-2023-sweepstakes/ for where these Official Rules will be posted online]. You may also mail your request, including a self-addressed, stamped envelope, to Quorum Business Solutions (U.S.A.), Inc., Attn: Chasity Wilson, 811 Main Street, Suite 2200, Houston, TX 77002. Requests must be received within six (6) months of the end of the Promotion Period. Please clearly reference the “NAPE Summit 2023 Sweepstakes” in the correspondence.

    15. Miscellaneous: Decisions of Sponsor are final and binding in all matters related to the Sweepstakes. The invalidity or unenforceability of any provision of these Official Rules will not affect the validity or enforceability of any other provision. In the event that any provision of these Official Rules is determined to be invalid or otherwise unenforceable or illegal, the other provisions will remain in effect and will be construed in accordance with their terms as if the invalid, unenforceable or illegal provision was not contained herein. Sponsor’s failure to enforce any term of these Official Rules will not constitute a waiver of that provision. When terms such as “may” are used in these Official Rules, Sponsor has sole and absolute discretion. You agree to waive any rights to claim ambiguity of these Official Rules. Headings are solely for convenience of reference and will not be deemed to affect in any manner the meaning or intent of any provision. In the event there is a discrepancy or inconsistency between disclosures or other statements contained in any Sweepstakes-related materials and these Official Rules, these Official Rules shall prevail, govern and control, and the discrepancy will be resolved in Sponsor’s sole and absolute discretion.

    16. Sponsor: Quorum Business Solutions (U.S.A.), Inc., 811 Main Street, Suite 2200, Houston, TX 77002.